To ensure smooth daily operations and support subject matter experts, we are looking for a highly responsible, detail-oriented, and proactive professional to join our international team as a Registry/Secretary.
Key Responsibilities
- Manage NATO classified and unclassified Registry Systems
- Process documents according to the classification protocols (NATO Confidential, Restricted, Unclassified)
- Process and manage incoming and outgoing correspondence
- Oversee office supplies and equipment stock
Professional Qualifications Required to Succeed
- Practical experience in office administration and registry management
- Experience in working with confidential documents and correspondence will be considered as an advantage
- Strong communication and interpersonal skills
- Ability to remain focused and effective in a high-paced, high-volume information environment
- Excellent time management, problem-solving, and organisational skills
- An existing National Security Clearance will be considered an advantage
Education and Language Requirements
- University degree (preferably in administration, law, international relations, or related field)
- Basic understanding of registry/secretarial standards
- Excellent English language skills (C1 or C2) — both written and spoken (English is the working language at NATO StratCom COE)
What We Offer
- Supportive and friendly working environment
- Opportunity to work in a diverse, international team at the heart of NATO’s strategic communications efforts
- Competitive remuneration (gross salary range from 2800 to 3400 EUR)
- Comprehensive health insurance
Note: Appointment to this position is subject to the successful completion of a national security clearance process.
How to Apply
Prospective candidates are invited to submit the following by email to hr@stratcomcoe.org:
- CV - outlining relevant experience
- An application letter (max. one A4 page) describing your perspective on the key challenges of Secretary/Registry duties and how you would approach them in this role
Application deadline is 12 June 2025. Appointment will be subject to receipt of a security clearance provided by the national security authorities of the selected candidate.
The interest about internships and fellowships at the NATO Strategic Communications Centre of Excellence can be expressed by submitting filled internship/fellowship application form, CV and motivation letter including information about research areas of interest as well as an indication of preferred time frame to the email address hr@stratcomcoe.org.